Payroll and Benefits Administrator

Job Type:         Full-Time
Location:         Sault Ste. Marie

Salary Range:  $68,377.40 - $78,605.80

 

Position Summary

Reporting to the Manager of Human Resources, the Payroll and Benefits Administrator (PBA), will be responsible for overseeing payroll and benefits administration and related functions for Algoma Public Health (APH). The PBA will be self-motivated and contribute to the overall efficiency and compliance of APH’s Human Resources department.  Qualified applicants are encouraged to apply for this exciting opportunity.

 

Some of the duties of this position include, but are not limited to the following:

• Administer payroll in accordance with Canada Revenue Agency (CRA) guidelines and agency policy.
• Prepare payroll and benefits related remittances to the appropriate agencies, along with regulatory filing requirements.
• Verify and reconcile data to maintain financial accuracy with regular audits.
• Review and verify payroll records and communicate any discrepancies to managers to ensure compliance.
• Administration of the OMERS pension plan for all employees in accordance with agency guidelines and applicable legislation.  
• Provide guidance and support to employees with expert advice on payroll, benefits and pension matters.
• Consult with external stakeholders including benefits consultants and professional organizations/associations.
• Participate in the orientation of employees, students, volunteers and others as may be required for the position.
• Maintain and secure confidential payroll and benefits related files.
• Ensure the disposal or shredding of payroll, benefits and related documents following established Records Retention Guidelines.
• Prepare reports by gathering and synthesizing data for payroll and benefits related decisions, ensuring accurate and complete data and collaborating with Finance as required.
• Maintain salary scales and ensuring employees are paid in accordance with approved salary information.
• Collaborate closely within the Human Resources & Finance team members for a seamless exchange of information required to fulfilling job responsibilities.
• Act as a resource to the finance department by preparing salary and benefits costs and providing input into the budget process.
• Maintain accurate complement data between budgeted positions and Agency vacancies.
• Contribute to the development of program plans, policies and participating in the evaluation of assigned projects in consultation with the manager and other team members as required.
• Act as APH’s lead on pay equity related matters/committees.
• Prepare confidential reports and/or advice of sensitive Agency personnel/payroll matters e.g. severance calculation etc.
• Provide evidence or support at Labour Arbitrations.
• Provide advice and support to management during the collective bargaining process with APH’s two unions.

 

Qualifications, Experience and Skills for this position include (but not limited to):

• Bachelor’s degree or a 3-year diploma in Business, Human Resources, Accounting or a related field.
• Minimum of 3 year’s experience processing payroll, preferably in a unionized environment.
• Payroll Compliance Professional (PCP) designation or actively pursuing designation.
• Certified Human Resources Professional (CHRP) or actively pursuing designation.
• Certified Human Resources Leader (CHRL) designation is an asset.
• Experienced working with an HRIS system.
• Familiarity with benefits administration including retirement plans and employee benefits.
• The ability to understand and interpret the provisions outlined in collective agreements and employee handbooks and adhere to the terms and conditions and ability to provide advice to management and staff, as required.
• Proficiency in computers and software applications including data management, spreadsheets and applicable Microsoft Office applications.
• Ability to work independently and participate effectively in a multi-disciplinary team environment.
• Strong interpersonal, customer service, organizational, problem-solving, project management and time management skills.
• Advanced oral and written proficiency in English is essential, proficiency in both official languages considered an asset.
• Ability to work outside regular business hours, including weekends and evenings as required.
• Must have valid “G” Ontario Driver’s Licence and use of a reliable vehicle as work related travel within the Algoma district may be required.
• As a condition of hire, you are required to be fully vaccinated with a COVID-19 vaccine series, per our policy. Should you be the successful candidate, you will be required to comply with our COVID-19 Immunization policy that is in effect.
• A current Police Vulnerable Sector Check (PVSC) with satisfactory clearance is a condition of employment, at own expense.

 

Deadline for Application:  Posting will remain active until the position has been filled.

 

If you have any questions about this position or are interested in applying, please email: recruitment@algomapublichealth.com 

 

A cover letter and current resume must be provided in order to be considered for this position.

 

Algoma Public Health believes in and is committed to promoting diversity in our workforce and ensuring accessible employment practices, in compliance with the Accessibility for Ontarians with Disabilities Act.  Accommodations are available upon request for candidates taking part in all aspects of the recruitment and selection process.  We will work with you to meet your needs.